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Taking It Wherever It Goes

Does Data Really Matter?

9/26/2017

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The notion of Data-Driven Improvement (DDI) has come to the forefront in education over the last few years, most notably as part of Paul Bambrick-Santoyo's seminal works, Driven by Data and Leverage Leadership in which he argues that 'data-driven instruction' is central to good educational leadership. This work has formed the basis of a movement in the U.S. through Uncommon Schools, which is gaining traction as a model in the U.K.
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So the idea of basing everything on data and a continuous cycle of improvement is at the crux of this model. In fact, the mantra of "aggressive monitoring" is held up as good practice. My question: is it crucially about the data we have or the children we teach? I admit the two are not mutually exclusive - children create data - but that is the very heart of my argument: children come first. I believe in our data-heavy (as opposed to data-rich) schools, we are measuring the impact of everything (which in itself is not an evil but often leads to such, including marking for the sake of marking, reports and analysis that look nice but tell us very little) and proverbially placing the cart before the horse. Perhaps the 'data' we gather and drive from needs a rethink. 

"If you teach and students do not learn, is it really teaching? You cannot know if students are learning at the highest levels if you don’t assess that learning."

I don't think anyone would argue with this message. We have all sat through (and probably even delivered) lessons that are just the teacher spewing out information without any consideration for whether students understand the material. Indeed, there are probably young people right now sat in classrooms thinking, "What is the point in this? I don't even know what he's going on about!" Aimless teaching is neither use nor ornament. However, what I am trying to say is that there is still too much assessment OF learning (despite insets or guidance otherwise on AFL). How many times do we as teachers sit with marked assessments or verbal question answers in front of us before we plan the next session? Rarely, I guess. Isn't it simply enough that we have covered it? The answer is no! We must KNOW our students and how best to cater to their needs. This does require data but the amount and frequency of collecting thus is perhaps unsustainable and gratuitous.
I am advocating a common sense approach (no pun intended). Students' lives matter. So do teachers'. We cannot continue working at the rate and intensity that is expected from all - parents, SLT, OfSTED, whoever is placing the demands this week. So, perhaps rather than data-driven instruction, it should be child-centred - if the data is about the child, then gather it; if it's not, let's not waste the time. Let the children drive the curriculum and their learning. Data is, in fact, a great servant but a poor leader. It does matter but not as much as we give it credit for!
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Demystifying the G-Suite: Part 2

9/21/2017

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In my last blog post, I focused on tips and tricks for using the preferred browser for all things G-Suite, Google Chrome. In this article, I aim to look at tips, tricks and ideas for using Google Drive effectively. If used as intended (and kept organised!), the Drive can be a repository of all your files, it can be fully searchable and can save time and money for schools.

Google Drive: The Hub

Despite freaking the world out in September 2017 when Google announced that Drive would be disappearing, what they actually meant was that Drive Sync - the offline version - was being discontinued. The fully fledged hub of all Google files, drive.google.com (by the way, (insert app name).google.com is the address for almost anything Google), is still alive and kicking. Below are some reasons for using it and also some useful tips and tricks for making the most of this brilliant cloud storage facility.
  • It is completely unlimited (for Education users) - I know I mentioned this in my previous post but it has to be the best news for schools around the world who are all feeling the pinch. To be able to store everything in the cloud for free is almost too good to be true. (If it is a personal account, you get 15GB of storage which is still pretty amazing as a free resource).
  • It can store any type of file - you can customise your settings so things becomes Google-editable files on upload (see later) but if you want to keep them in original formats (even Microsoft Office ones!), you can - PDFs, JPEGs, PSDs, PPTs, you name it...
  • It is easy to keep files private or to share them - the files that exist in 'My Drive' belong to me - I am the owner and sole editor until I give away permission to use them (obviously if you are within a domain, super-admins have access rights to everything as you would and should imagine in organisations). You can also share with limited permissions (i.e. view only, comment access of full editing rights).
  • It is easy to have communal folders - without sharing as explained above, there is another way to make collaborative areas: Team Drives (as long as your admin have turned this facility on - see here if not). Team Drives are excellent because if a member leaves you don't lose all their input, it simply stays in the collaborative drive. Similarly, 
  • It is easy to use offline - if you are out of WiFi range and still want to work on documents, you can still work offline. Here is a link on how to do it.
  • It can create easy to use PDFs or PNGs from almost any document/photo - this is really useful especially if you want to share with non-Googlers or to protect files. 
  • It creates versions of files - up to 30 days can go by where you can see revisions from any users and restore older versions. This means you can revert back to versions if you need to, which is always handy to see who has made changes.
  • It is the basis from where you can create all Google filetypes - by right-clicking in Drive (not on a file or folder but the empty space), you can open up a new document that saves directly into the place that you clicked (i.e. if you click an empty space when a folder is open, it saves there.). I tend to like the extension I mentioned on the Chrome post, Google Docs Quick Create but it gives a great option.
  • It has a handy mobile app - I love having access to my files from my pocket and the ability to upload files (particularly photos) directly from my mobile. It has pretty much all the same features as the desktop version (although Forms, Drawings and Sites don't yet have mobile apps, as of September 2017).
  • It is fully searchable - you can put pre-defined filters on in terms of name, filetype, date, etc making it easier to find what you're looking for.
  • It is safe and secure - again, I mentioned this in my previous post but I can't state enough how important it is to understand that the SSL encryption on Drive folders is so good that HMRC, Virgin and many British councils are using it for all their storage.

Tips and Tricks for making the most of the Drive

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  • Back up with Google Drive - you can backup all your Contacts, Calendar and Photos from the Drive mobile app. Go to the Drive mobile app, click Settings >Backup and then follow the instructions. A nice little feature.
  • Folderise - this is an absolute must if you wish to stay organised. There is nothing worse than a messy storage area. Be regimented with this (even have a Miscellaneous folder if you are struggling!) 
  • Colour-code your folders - another visual clue so it makes your area look pretty but also to remind you when you are saving files. 
  • Create Team Drives - in order to ensure that organisations 'own' their files and to prevent issues of documents being view-only or disappearing when someone leaves an organisation, you can and should create Team Drives (in my previous role, we had lots of them - Departments, Sports Coaches, Senior Leadership Team, Governors, Faculty Areas, Year Group Areas). This is a really important feature so ensure your admin has it set up - click here for how to. 
  • Search by Filter - by Recent, Shared with Me and then loads of type, date, collaborators filters
  • Create Starred files for important documents - if you need files quickly without searching, I suggest adding a Star and it goes into the Starred folder (obviously, this isn't a good idea for a lot of files or it defeats the object...)
  • Right-click in space - this allows you to Upload or Create new files/folders, right from in the Drive (see image below)
  • Right-click on a file - this allows you to work with the file - share, open, add collaborators (see image below)

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  • Make a Copy - one of the right-click options is to duplicate a file - this is really handy when you are creating similar documents (it has the same properties as the original)
  • Click the 'i' to see activity on that file/folder - you can who last opened it, how it was modified, versions, when it was created, size - all the information you should need
  • Use keyboard shortcuts - if you click the settings 'cog', one of the options is Keyboard shortcuts, where it lists all the shortcuts you can use whilst in Drive - this is a real time-saver.
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Demystifying the G-Suite: Part 1

9/16/2017

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In my previous post, I discussed reasons for Going Google - the foundational rationale for integrating G-Suite into education and not-for-profit settings. Here, I will be starting a series looking at individual tools within the suite (and some that are cool add-ons/apps that make sense to discuss here). NB: I do not intend this to be full descriptions or how-tos for these tools; in fact, I want to create a little bit of intrigue to encourage readers to step out into the unknown. Here goes...

Google Chrome - The Browser

According to Digital Trends, Chrome is the best internet browser. When you are on the internet, some might ask if it really matters which you use (the most common other browsers are Internet Explorer, Mozilla Firefox and Safari). An estimated 67% of all browsing is now done through Chrome and I can tell why. (Some more recent statistics suggest 77%).  Below I will outline a number of reasons for using Chrome and tips & tricks for maximising your browsing.

"If you’re not sure which browser you should be using, you should be using Chrome."

  1. Chrome is ubiquitous - it is found everywhere. Most computers will already have it built in and mobile devices can easily download the Chrome app from the relevant store. This leads on to...
  2. Chrome is consistent - whatever computer, device or country you are in, as soon as you sign in with your Google ID (email address), your bookmarks (see later), extensions and content is all readily available to you.
  3. Chrome has a thriving extension, apps and add-on ecosystem. I can't believe I never knew these excited before! Cool little buttons to develop your experience. Kasey Bell over at ShakeUp Learning has written a fantastic article about apps and extensions that you could use immediately. My personal favourites are Bitmoji (I think you'll know that by now!), Grammarly and Google Docs Quick Create. 
  4. Chrome easily manages bookmarks. I know that bookmarks have been around for ages and each browser has them. However, one nifty little trick I have found only in Chrome is to delete the web address in Bookmark Manager and it will simply leave the icon in your toolbar. I have made a screencast of the process here.
  5. Chrome's mobile integration is excellent. This is a bit of a minor aspect but the fact that the browser is so intuitive is worth mentioning.
Now, don't get me wrong: many of the other browsers over many similar features and it is a little bit about personal preference. However, if you are using the full G-Suite it is a no-brainer to use Chrome.
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My Top 10 Tips for Making Chrome Work for You

  • Always sign in - the best experience in Chrome is when you take all your preferences and customisation with you. So, whatever device you are on, your bespoke experience is best seen when you are signed in. 
  • Customise your apps - the default settings in Chrome are controlled by your domain administrator but so long as you have permissions, you can add your custom apps - Drawings, Pear Deck, EdPuzzle, Classroom, Forms, Canva are what I have added as the most useful
  • Use the 'Star' to save pages to bookmarks - no need to copy and paste URLs anymore. Simply click the star and then you can save the page to Bookmarks and even it to customisable bookmark folders if you are a super-organised geek like me!
  • Shorten your bookmarks to make room on your toolbar - this is so cool (especially if you like to maximise space like me). I have created a simple screencast on how to do this here but it basically means that you can have more bookmarks on the same standard sized toolbar (and it looks pretty!
  • Use the Three Dots for more - as with most Google products, there is the 3 vertical dots feature in Chrome which opens up more options for you to make the experience easier and more productive. In Chrome, a few really good features are the ability to Cast directly from Chrome to compatible devices, Edit directly from webpages and try new Developer Tools if you are looking at using hot-off-the-press features.
  • Move, pin and unpin tabs - this handy little trick allows you to separate windows (different pages) so that you can shut down multiples in one move (or you can Close all tabs to the Right, for example with a right click). Simply hold your mouse on the specific tab at the top of the screen and it comes 'loose' for you to do with as you wish! You can also Pin tabs so they stay open and where you have them. There a couple of cool features here.
  • Use extensions wisely - there are so many really useful little shortcuts and developments as add-ons, apps or extensions. I love Grammarly, Bitmoji (as you can tell!) and Google Docs Quick Create which make the job so simple and user-friendly. Kasey Bell from Shake Up Learning has done a brilliant job curating a really detailed list of apps and extensions. Check it out  here . 
  • Try Incognito mode - often this is seen as a seedy option (which it certainly can be) but this option of having a mode that doesn't store your history or passwords would be really useful when logging onto shopping or banking sites on public computer, for example (it's also cool having a black background!)
  • Use shortcuts - time is money after all! We all need things that make our life easier and right within Chrome there are a number of handy shortcuts which I have put into a graphic below (I will be doing a whole post on full shortcuts later in the year so watch this space!)
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Hope this has been useful and keep posted for the next part: Google Drive - The Hub...
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5 Reasons To Go Google

9/15/2017

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So I made another infographic this week that I will be sending to all my PD partners and the schools & colleges I will be making inroads with in the next few weeks. Having been excited about Google Edu stuff for a while and pioneering some ideas in my last setting, I often find people asking me - why Google? Isn't it just where you search for answers at the click of a button? Alas, I have not yet face-palmed nor face-slapped yet...But it did get me thinking about the key reasons why it is important to 'Go Google'.

1. It's totally free and unlimited

For education and non-profit users, who happen to be the two sectors that I am working with currently, the G-Suite is free. That's right - you pay nothing to have a domain, set up multiple users (we had over 1000 in our previous organisation), and have access to the full range of applications that are on offer. The Core Suite (Keep, Docs, Sheets, Classroom, Gmail, Drive, Calendar, Forms, Sites, Slides, Hangouts, Groups) is a perfect place to start and in fact, you probably won't use all of these all at once (NB: I started with Docs & Drive before finding the Pan's Labyrinth that is Google Classroom!). Not only are the apps free but all cloud-based storage is free too...and unlimited. You will never fill your GAFE (Google Apps for Education) space. These two facts alone are saving schools money like you would never know (and heaven knows we need to save schools money in the current climate). One school estimated that eliminating on-site servers has saved them £40k alone. CDW (a leading IT solutions company) suggests that moving over to Chromebooks as the device of choice has saved 93% of IT deployment hours, 68% of annual support time and 61% on 3-Year Costs (Source:  IDC Whitepaper: The Economic Value of Chromebooks for Educational Institutions, September 2015). All in all, when you Go Google, you save money and effort. 

2. It will boost collaboration between staff and students

According to an African proverb, "If you want to go fast, go alone; if you want to go far, go together." This absolutely is at the heart of G-Suite. Working together gets the job done. But it's not just about getting stuff done - it's about stuff being done right. This is not just another job; young people's lives, futures, dreams, mortgages, children all depend on it. That's the truth - we need to take seriously the fact that young people (and all learners for that matter) depend on us as educators to do things properly, for the long-haul not just the instant win. G-Suite allows us to work together on projects that have meaning (e.g. Google Sites allows students to have an authentic audience for their projects). The G-Suite is grounded in collaboration - many of the Core apps allow up to 50 people to be working on them SIMULTANEOUSLY.

Imagine this scenario (because it's probably not too far from your normal teaching experience): a department or faculty needs to write a new Scheme for Learning (SFL) for a year group. They will probably take the following steps:
  1. They meet together (co-ordinating schedules was a nightmare but people had a 45-minute window that everyone could do next Tuesday).
  2. They discuss the learning objectives, the assessment to 'work backwards from', the key concepts that need to be covered and all the examination preparation that must be addressed.
  3. They split this into individual lessons.
  4. They then rush through allocating different lessons to different members of staff and agree to write their part of the SFL.
  5. They go away pleased that they have initial ideas.
This is when the first problem arises: two members of staff are planning to get straight on it that evening (when teachers always plan!) but one of them (the one whose kids are later into bed because they needed a second story!) gets to the planning document later than the other, only to find it is 'Read Only' and to 'Make a Copy'. This leads to 'local' copies of the same document that need to be 'synced' at a later point and then 'version1' is added as an appendix to the filename. By the time, the fifth person gets on, no one knows which version they are working on and the collaboration grinds to a halt. Cue Google Docs as an alternative to the same scenario: Points 1-5 remain almost exactly the same (although there is scope to do this remotely through Hangouts if the physical location is difficult to agree upon). It is the work away from the original collaborative meeting that sets Docs apart - the same two members of staff can both be working on the document at the same time (and can even use Chat & Comment functions to discuss each other's ideas whilst working on it in real-time) and then because of Auto-Save and no need for 'versions', Person 5 simply adds their lesson to the existing document. No copying. No versions. No emailing or saving to USB sticks. No 'read-only' files. Collaboration in real time.

I haven't even mentioned creating collective slide decks in Slides where each student has responsibility for a different topic area and they all work on the Slides together for homework. Or, perhaps collaborating on a classwide Google Site to showcase their learning for the year. Or, what about the staff who create a consistent assessment model in Google Forms that they share to all students and collate data automatically in Google Sheets? It really makes working together work.
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3. It will lead to a less-paper school and world

Ray Fleming, Education Marketing Manager for Microsoft, estimates that most schools spend more on printing than IT and some approximations suggest each school  prints around a million sheets per year, equating to about £45000. The last school I worked in actually topped the two million mark in each of the last two years I was there (and that was when iPads and EdTech were already in place!). Practice examination papers, multiple assessment documents and 'regularly updated' displays all take their toll. Now, no-one is suggesting that a 100% paperless classroom is possible, or in fact, necessary. Indeed, there is something magical about holding a book or a magazine or a student's poster being displayed on the corridor. Schools already have lots of wonderful paper-based resources that it would be impractical and unwarranted to simply replace these with digital versions (and theory on the SAMR model would suggest this is only first-level use of technology). We don't want to stop paper use; indeed, as it stands, the terminal examinations at 16 and 18 require use of the written form so we need to ensure students are still utilising written methods. 

What is clear though is that the way we are working is unsustainable. Take, for example, the re-issuing of multiple worksheets for homework (students lose them, the dog eats it, their juice spilt over it or you simply didn't print enough). The creation of these still requires the hard graft but the sharing and collection of these can be made simpler (and more eco-friendly) just by sharing them electronically (either in Google Classroom or via links in Drive or Docs). No more excuses - it is simply there to share again. There is also a permanent record of the submitted work rather than relying on worksheets being stuck in books or filed in drawers never to be seen again. If you add in that marking through Classroom with Comment Banks (see coming blog post!) means that staff can access work quicker and in a less cumbersome way (how many wearisome teachers have we seen carrying out a mountain of marking or wheeling their trolleys of torture on a Friday evening?), it really does make sense.

Let's get to saving the world. 

4. It stimulates creativity

Singapore is generally regarded by many as one of, if not the best, education systems in the world. A BBC article highlighted how they have placed creativity at the centre of their curriculum and moved to more "holistic education". In fact, "there is strong evidence from across the curriculum and age-range that where children and young people are given some control over their learning and supported to take risks with the right balance between structure and freedom, their creativity is enhanced" (Davies et al, 2013).

One of my greatest epiphanies came in a Y13 Religious Studies class when a certain young man came into the room excited to tell me that he had been watching a video the previous evening on YouTube which proved that I knew what I was talking about with Kantian philosophy (which was a good job because it is a tough gig to get your head around!). It made me realise that students didn't need us to teach them anymore. They needed us to facilitate their learning. No longer is the teacher the sage on the stage or the font of all knowledge. Many students even spend their time researching ways to counter-argue what is being taught anyway from their real 'teacher': the Internet! 

The G-Suite certainly allows students control over the learning, and not just through Google's monopoly on the world's two biggest search engines (Google Search & YouTube, which it acquired in 2006 unbeknown to most people at the time). The creative opportunities are immense within the suite, but with amazing add-ons, extensions and third-party apps, there is an even wider plethora of choice. For example, I used EdPuzzle as a method of making/editing educational videos (even using screencasts to showcase 'how tos' for staff and students) and then creating assessments or ongoing questions to check the learning throughout. This was an amazing homework project and allowed us to extend the learning beyond the classroom. 

Einstein suggested that, "We can't solve problems by using the same kind of thinking we used when we created them." It's time to get rid of the box, never mind think outside of it.
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5. It is safe, secure and user-friendly

One of the biggest worries that schools, and particularly school leaders, face is that of security. "Won't Google be able to access all of our information, including confidential records?" "What happens if we can't access the cloud?" "Can hackers not get all of our stuff much easier if it isn't backed up on our hard drives?" These and other similar concerns are justified in the light of huge data breaches in recent times. However, Google uses the world's leading encryption (256-bit AES ) making it way more secure as any USB stick or server anywhere on the planet (as this insightful article suggests though, it is only as secure as our use of it!)

Google Vault is Google's archiving and storage system that ensures that all work within a domain (including all comments, searches and user activity) is saved and searchable. This means that any student or staff accounts can be tracked (if necessary) and all important information can be retrieved almost immediately. The G-Suite allows for greater protection of students with restrictions controlled by the administrator, and if your school goes to Chromebooks, this management goes up a whole other level in terms of deployment of apps, whitelisting of websites and checking suitability of YouTube videos. Although no system is ever foolproof, this one goes a long way towards it.

Finally, the G-Suite is amazingly user-friendly. The interactivity between apps is seamless and the commonality of 'Share' functions makes it so easy. Even the world's greatest technophobe will find the navigation of the apps simpler than any other leading competitors. One great example of this has been mentioned earlier and is something I will be blogging about very soon and that is the integration of Google Keep within Docs. I was forever writing the same comments on a pile of student books and was becoming increasingly frustrated at what seemed like a huge waste of time. By typing these common phrases into a Keep note and then simply dragging and dropping them onto the electronic assignment, I was literally saving hours of my life. I was free! (A simple explanation of this can be found here). The G-Suite really was a life-saver.
Going Google has never been easier and more necessary. I urge you all to start the conversation. If I can be of any help on that journey, please don't hesitate to contact me. 
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    I am Ben Whitaker. I love to write about allsorts - life, tech, faith, education, books. Enjoy!

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